Getting Started

The team manager plays an important role on any hockey team. He or she is the coordinator, communicator, organizer and all-around support for the team. The most important role is being the liaison between the coaches and the parents and communication is key between all parties. The team manager also helps the coaches with the administration functions of off ice activities, tournaments and general team needs. This allows the coaches to focus on preparing and running practices and games. 

We understand that taking on this role is a big job, so we hope that by providing you this Getting Started list we'll get you on the right track. These are the items that you should get done in the next couple weeks.  

Getting Started Checklist

1. Schedule a Team Meeting

Work with your coach to pick a time and place after a practice to introduce the coach, yourself, the players and parents. Let the coach discuss expectations and any important details he wants to cover. To reserve a room at the Rec Plex email the Club Manager (address on the Board of Directors page).

Click Here for a Sample Team Meeting Agenda

2. Background Check

Required each year per USA Hockey.

Background Check

3. USA Hockey Registration

USA Hockey requires all team managers to register with USA Hockey. Each team is also responsible to purchase the coach's renewed USA Hockey number or IMR for up to 3 coaches. Click here for USA Hockey Registration

4. SafeSport Training

Program offered by USA Hockey, training to prevent abuse. 90 minute course that must be completed by all Coaches and Managers on USA Hockey. Click here for link to Training 

5. Collect Initial Fees 

At the start of the season, you should collect a minimum of $100 from each player to start your team account. For more information on the expenses that your team will have to cover, visit the Finances page.

6. Set up a Bank Account

As a team manager, you are required to have a bank account in your name separate from other personal accounts. Usually your existing bank will offer free checking. Ask about minimum balance at the bank to keep account open and make sure you get checks and a debit card for the account to pay for team expenses.

7. Collect Contact Information

Collect names, phone numbers and email addresses from each of your parents. This isn't only for yourself, but to share with other parents on the team who may need help getting rides to practices or games. 

8. Collect Documents

The following documents must be collected for each player. Your team meeting is the perfect time to do this.

1. Copy of Birth Certificate

9. Build a Binder for Gameday

The documents you collect must be brought to each game, so we recommend that you set up a binder for your team. Check out the Game Management page for more information.

10. Recruit Volunteers

Some team managers spread out responsibilities to other parents on the team. Possible possitions are a Treasurer to manage finances, a Tournament Coordinator or a Fundraising Coordinator. 

11. Collect Coach Information

From each coach, collect their CEP#, their certification level and their USA Hockey number. Please email Dennis Coon and include all coaches and team manager USA Hockey number. This is to create your team's official USA Hockey roster. 

You can search for USA Hockey #'s here:

https://www.usahockeyregistration.com/duplicate_request_input.action

You can search for the CEP # here:

 http://www.usahockey.com/page/show/893024-cep-list

12. Missouri Hockey Key Contacts: https://www.mohockeyyd.org/team-manager-resources/league-key-contacts/2211